TERMS AND CONDITIONS

The Los Angeles Times’ travel programs are managed by Academic Travel Abroad, Inc. (ATA), a professional travel company, hired as an independent contractor.

LAND COST

Prices are listed in U.S. dollars and are based on a person sharing a room with another. While we do our best to maintain the listed price, because our prices are set over a year in advance, we reserve the right to increase costs due to circumstances beyond our control, tariffs, taxes and VAT received after prices are published and to reflect fluctuations in foreign exchange markets. The land cost is based on a minimum number of guests as described on the trip page.

WHAT IS INCLUDED

WHAT IS INCLUDED

WHAT IS NOT INCLUDED

SINGLE ROOMS

A limited number of single rooms are available at extra cost on a first-come, first-served basis, but availability cannot be guaranteed. Please understand that, in some hotels, single rooms are very small. The premium you pay is for privacy, not spaciousness. If you would like a roommate, we will do our best to find you one. If we are unable to find a suitable roommate, you will be charged the higher single rate.

PAYMENT SCHEDULE

Your deposit requirements are described in the applicable trip information and your initial deposit amount is due upon application. The balance is due in full upon receipt of invoice, 90 days before departure. Acceptable forms of payment for the deposit are Visa, MasterCard, or American Express credit or debit cards. Final payment may be made by credit card, debit card, check or wire transfer. If final payment is not received by 60 days prior to departure, your space is subject to cancellation. If you are making a reservation within 90 days of the trip’s departure, full payment will be required upon confirmation.

CANCELLATION AND REFUNDS

All cancellations must be submitted in writing (email or fax) to Academic Travel Abroad, Inc. (ATA) at LATimes@academic-travel.com or 202-349-0678. Per person cancellation fees are based on the date of the cancellation notice reaching ATA. More than 120 days prior to departure; refund of deposit less an administration fee of 50% of deposit. Cancellation by you between 119-91 days before departure: 100% of deposit is forfeited. Cancellation by you between 90-61 days, 50% of the trip price is forfeited. Cancellation by you within 60 days of departure: no refund of trip price. Cancellation by you on day of departure or after trip departs: no refund. No refund for unused portions of trip, including, but not limited to, missed meals, hotel nights and sightseeing. Any penalty imposed by an airline or other tour service provider for cancellation, including for airline service between points on the Trip, is your responsibility. Your decision not to participate in the Trip due to State Department warnings, illness, death of a family member or any other reason will be deemed a cancellation. If a flight or other delay prevents you from joining the Trip on the Trip departure date and time, you will be considered a no-show, and we cannot provide a full or partial refund or credit toward a future trip, but you may join us later in the Trip if you wish. Cancellation of program by the Los Angeles Times and ATA: full refund. Reservations are not transferable without the explicit approval of the Los Angeles Times and ATA. NOTE: Neither the Los Angeles Times nor ATA accepts liability for any airline, train or other transport cancellation penalty incurred by the purchase of a nonrefundable airline or train ticket to the trip departure city or return.

INSURANCE

We strongly recommend the purchase of trip cancellation insurance, which is available for coverage of expenses in conjunction with cancellation due to illness or accident, and medical insurance. Baggage insurance is also recommended. In the event that you must cancel your participation in a travel program, trip cancellation insurance may be the only source of reimbursement. We will send you a link from Travel Insurance Services, or you may obtain coverage through a company of your choice. All ATA trips include Emergency Evacuation Insurance as part of the trip price.

A NOTE ABOUT THE ITINERARY

While every effort will be made to carry out the program as planned, the nature of travel is unpredictable and we must be prepared for changes. The itinerary as described is subject to modification by ATA.

YOUR HEALTH

To enjoy your travels to the fullest, you should be in good physical and mental health. You are responsible for familiarizing yourself with the level of activity that will be involved in your trip. Any physical condition requiring special attention, diets, or treatment must be reported in writing when the reservation is made such as allergy, pregnancy, mental illness or other condition which might require medical attention or special accommodation or create a health hazard for yourself or others during the Trip. We reserve the right to decline to accept or retain any person as a participant should such a person's health, mental condition, physical infirmity, or attitude jeopardize the operation of the travel program or the enjoyment of other participants. All health information is treated as confidential by ATA and the Los Angeles Times; however disclosure to hotels and other suppliers providing services for your trip are permitted.

PASSPORT AND VISA REQUIREMENTS

You are solely responsible for complying with passport and visa requirements. For U.S. travelers, international travel requires a passport valid six (6) months beyond your intended return travel date. In many cases, you will also need to have multiple consecutive blank visa pages within your passport (the number varies depending on the destination(s)). Many destinations also require that visas be obtained prior to travel. It is recommended that you check with the U.S. Department of State website for the latest passport and visa requirements.

LIABILITY DISCLAIMER

The Los Angeles Times’ travel programs are managed by Academic Travel Abroad, Inc. (ATA), a professional travel company, hired as an independent contractor. ATA and the Los Angeles Times act only as agents for the participant with respect to all transportation, hotels, and all matters of reservations and trip operation. The hotels and other suppliers providing travel or other services through the travel program are independent contractors and not agents or employees of the Los Angeles Times or ATA.

The Los Angeles Times and ATA do not guarantee the accuracy of, and disclaim all liability for any errors or other inaccuracies relating to the information and description of the travel products and services (including, without limitation, photographs, hotel quality and amenities, and general product descriptions, etc.).

The Los Angeles Times and ATA further are not liable for the acts, defects, errors, omissions, representations, warranties, breaches or negligence of any such suppliers or their agents, or representatives or for any loss, personal injuries, death, property damage, delay, irregularity, or other damages or expenses, including, without limitation, direct, indirect, punitive, incidental, special or consequential damages, resulting therefrom whether based on a theory of negligence, contract, tort, strict liability, consumer protection statutes, or otherwise, and even if the Los Angeles Times and ATA and/or their respective suppliers have been advised of the possibility of such damages.

The Los Angeles Times and ATA have no liability and will make no refund in the event of any losses or delays arising from sickness, pilferage, strike, fire, riot, emergency, acts of terrorism, weather conditions, force majeure or other causes beyond their direct control, including, without limitation, any acts of any government or authority. All such losses or expenses shall be borne by the program participant.

If, regardless of the above limitation, the Los Angeles Times or ATA or their respective suppliers are found liable for any loss or damage which arises out of or in any way connected with the travel program, then the Los Angeles Times, ATA, and/or their respective suppliers’ liability will in no event exceed, in the aggregate, the greater of (a) the service fees paid in connection with the travel program, or (b) One-Hundred Dollars (US$100.00).

The limitation of liability reflects the allocation of risk between the parties. The limitations specified in this section will survive and apply even if any limited remedy specified in these Terms and Conditions is found to have failed of its essential purpose. The limitations of liability provided in these Terms and Conditions inure to the benefit of the Los Angeles Times, ATA, and/or their respective suppliers.

BY OFFERING RESERVATIONS FOR TRAVEL TO INTERNATIONAL DESTINATIONS, THE LOS ANGELES TIMES AND/OR ATA DO NOT REPRESENT OR WARRANT THAT TRAVEL TO SUCH AREAS IS ADVISABLE OR WITHOUT RISK, AND IS NOT LIABLE FOR DAMAGES OR LOSSES THAT MAY RESULT FROM TRAVEL TO SUCH DESTINATIONS.

We reserve the right to cancel any trip prior to departure in which case the entire payment will be refunded without further obligation on our part. If a trip in progress must be interrupted or cancelled, our liability shall be strictly limited to refund of the recoverable cost of any unused portion of the Trip. If we cancel a Trip, we are not liable for any other costs, damages, or refunds for any loss, delay, disappointment or expense.

We likewise reserve the right to decline to accept or retain any trip participant at any time without being under any obligation to assign any reason therefor. In the event of the exercise of this right, we shall be under no liability to such person(s) except to refund such amount as our absolute discretion deems reasonable to attribute to the uncompleted portion of the trip.

Baggage is carried at the owner’s risk entirely. It is understood that air, ship or train tickets when issued shall constitute the sole contract between the participant and carrier concerned. The airlines and all other transportation companies involved in this trip are not to be held responsible for any act, omission, or event during the time the participants are not on board their plane or conveyances.

All services are subject to the laws of the country in which they are rendered.

The participant agrees on behalf of herself/himself, her/his dependents, heirs, executors, administrators and assigns to abide by the above conditions and to release and hold harmless, the Los Angeles Times and Academic Travel Abroad, Inc., and any of their representatives from any and all liability for any delays, damage, loss, injury or death occurring in relation to this trip. The participant further agrees to defend and indemnify the Los Angeles Times, ATA, and/or their respective suppliers and any of their officers, directors, employees and agents from and against any claims, causes of action, demands, recoveries, losses, damages, fines, penalties or other costs or expenses of any kind or nature including but not limited to reasonable legal and accounting fees, brought by third parties as a result of:

  1. your breach of these Terms and Conditions or the documents referenced herein;
  2. your violation of any law or the rights of a third party; or
  3. your violation of any supplier rules or restrictions.

CALIFORNIA SELLER OF TRAVEL PROGRAM

CST #2059002-40

ATA is a participant in the California Seller of Travel program. California law requires that certain sellers of travel have a trust account or bond. ATA has a trust account. ATA is not a participant in the California Travel Consumer Restitution Corporation.

TRIP PARTICIPANT RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER

Read Carefully: Responsibility Statement and Liability Disclaimer ATA acts only as an agent for the respective suppliers of goods and services (e.g., hotels, airlines, railroads, bus companies, local trips, etc.) by making arrangements for transportation, accommodations, and other services. Neither the Los Angeles Times, nor ATA, control, own, or operate these suppliers. The suppliers are independent contractors. Neither the Client, nor ATA shall be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of any act or omission of these suppliers. The Los Angeles Times and ATA reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of trip participants.

In the course of arranging, confirming and managing your travel arrangements, personal information shared with us about participants will be shared with governmental agencies and service providers as may be necessary or appropriate under the circumstances in our determination, including, for example contact information, passport information, and health information. You irrevocably consent to these uses of your information and you agree to provide us with accurate, complete and updated information.

The Los Angeles Times and ATA also reserve the right, without penalty, to withdraw the trip announced, to decline to accept any person as a participant in a trip, or to require any participant to withdraw from the trip at any time, when such action is determined by trip staff to be in the best interests of the health, safety or general welfare of the trip group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and accommodations be refunded, if any. Participants are encouraged to purchase airline tickets no sooner than 60 days before the trip begins to avoid airline cancellation penalties if a trip is canceled or otherwise modified subsequent to the participant’s purchase of those tickets. The Los Angeles Times and ATA accept no liability for the purchase of non-refundable airline tickets to the trip departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant. Participants are encouraged to purchase of travel insurance.

Dates, schedules, program details, and costs, although provided in good faith based on information available at the time of publication of the brochure or catalog, are subject to change and revision.

AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:

The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this trip, as well as the terms and conditions of application and participation as set forth in the trip brochure(s), and recognizes and accepts any risk associated with the trip and the conditions, including the refund policy, set forth in the trip brochure(s). The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel trip, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of suppliers, trip staff or others. In consideration of, and as part payment for, the right to participate in the trip, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, hereby waives, releases, and discharges the Los Angeles Times, its directors, shareholders, officers, employees, representatives or agents, and ATA and its officers, directors, shareholders, employees, and agents, (Releasees) from liability, claims, demands, injuries, damages, consequential or indirect damages, actions or causes of action for personal injury, death, property damage or loss suffered by any person in connection with this trip, even if caused by the active and passive negligence or omission of trip staff, suppliers, or other related persons or entities, and, further indemnifies, holds harmless and promises not to sue the Releasees from any and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of a Releasee or otherwise. In addition, by registering for this trip, the applicant certifies that he or she is mentally and physically capable of full participation in this trip.

By registering for a Los Angeles Times travel program, the participant agrees to the Responsibility Statement and Liability Disclaimer and the Terms and Conditions herein and that the participant acknowledges that he/she has carefully read this paragraph and fully understands that this is a waiver and release of liability.